Kanban boards are a great way to keep track of your tasks. Each task is represented by a card that you can move along a timeline, so you know exactly where it is in the process. Kanban boards have been helping businesses to keep the flow of projects going forward for some time now and, if Apple has its way, you’ll be integrating them into your daily lives as well.
That’s because MacOS Sonoma now brings Kanban-like layouts for the Reminders app. However, switching from the default list layout isn’t as obvious as you think. I’m going to show you how to create a Kanban board in Reminders by way of a simple To-do list.
Our To-do list will consist of three columns: To Do, Doing, and Done. When you devise a task you need to do, you place its card in the To Do column. As you’re doing the task, you move the card to Doing. When the task is complete, you move the card to Done. It really is that simple.
I’ve used Kanban boards for a number of projects and can attest that they work very well.
With that said, let me show you how to create your first Kanban board in Apple Reminders.
How to create your first Kanban board in the MacOS Sonoma Reminders app
What you’ll need: The only thing required for this is a running instance of MacOS Sonoma. This will not work in previous releases of Reminders, so if you’re not running Sonoma, you’ll have to upgrade first. As someone who made the upgrade as soon as it was released, I can tell you it is worth the effort.
You should now have what looks like a typical Reminders list.
One thing to keep in mind is that if you click the circle icon in a task card, that task will disappear. So if you want to hold tasks in the Done column to be reused later (by moving them back to the To Do column), do not click the circle in the card.
Moving the cards from one column to another can be a bit tricky. I would suggest creating a test card and working with that until you get the hang of it.
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And that’s how you use the Reminders app as a basic Kanban board. If you feel traditional to-do lists aren’t effective enough, give this a try and see if you don’t find it more productive.